Get your foster pup's mug up on the web as soon as possible!
Important Information for Foster Homes and Volunteers
**Foster Medical Form- this form MUST be filled out for all foster dogs, it can be filled out as soon as you get your foster dog. It will collect the information we need to put into our database and will be the "official" record for each foster. All medical information is submitted here, vaccinations, spay/neuter, other surgeries or medical issues (ie ear infections) and any other information we need. You MUST have your dog-id number for this, if you do not have one email Jen (email@example.com) or Val firstname.lastname@example.org and we'll get it for you.
**Foster Dog Web Form - this is the form to use to get your dog posted on the website. This form is also used to change your dog's status (on hold to on trial, on trial to adopted, etc), update his or her web bio, add pictures or when the foster home changes
(Application Screeners Click HERE for Instructions)
Foster Web Instructions - Please read these instructions carefully before changing anything on the web. (Fosters, please do not change your pups status on the web. You must fill out the webform for any status change) **New fosters will not have web permissions. After you have fostered a few dogs, you will be given rights to update the web. Until then, we will do all updates for you via the foster web form. If you do not have rights and feel you should, contact the webmaster at: GSRAWebmaster@gmail.com
Click HERE for information on how to keep our website safe
Below you will find a list of important tidbits that will guide you through your fostering experience with GSRA. Most of these topics are described in detail in the Foster Home Handbook as well. If at any time you have any questions about anything, please feel free to email Jen, the foster home coordinator, at email@example.com. Happy Fostering!
Topics Described Below (Click to jump directly to a topic):
Foster Home Handbook
-Foster Dog Folders
-Meds and GSRA Tags
-Posting Foster on Website
-Dog Sitting Needs
Foster Home Handbook
The foster home handbook should be like your GSRA bible! Refer back to it often to keep refreshed on foster home procedures. Before asking the question, check out your handbook and see if you can find the answer on your own. This helps us out tremendously!! A link to download the handbook is provided.
Foster Dog Folders
Each new dog that enters the rescue needs to have a folder that will be used to keep up with medical records/invoices, personality, and documents to aid in the dog’s adoption. This folder NEEDS TO STAY WITH THE FOSTER DOG. If the foster dog moves foster homes, the folder needs to be transferred with them. When you get a new foster dog and the dog has not already been provided with a folder, you can contact Jen firstname.lastname@example.org and a folder can be put in the mail for you. They also can be picked up at adoption events.
OR...You can save us a step and create your own foster folder by printing out the following forms. Use any two pocket folder. Forms 1-3 are forms go in the left side of the folder and should be mailed to the rescue PO Box once your dog is adopted. Forms 4-10 are forms that go in the right side of the folder; with forms 7, 8, and 9 going to the adopter when the dog goes on trial.
(Click links below to download):
1. Adoption Contract, GSRA Copy
2. Dog Medical Record, GSRA Copy
3. New Parent Guide
4. Foster Packet Instructions
5. On Trial Checklist
6. On Trial Quick Reference
7. Dog Medical Record, Adoptors Copy
8. Foster Dog Characteristics
9. Adoption Contract, Adoptors Copy
10. Puppy Medications(for dogs under 6 months)
11. Medical Kit
12. Medical Expertise
FOOD: The rescue can provide food for your foster dog. Please contact Jen at email@example.com see about getting food if none is originally given to you when you receive your dog. Food can also be delivered to you at adoption events. The foster coordinator will commonly send an email prior to an event asking who needs food...please respond! If for some reason it is not convenient logistically to get food to you, you may purchase food on your own and send the receipt to the PO Box for reimbursement. Food is only reimbursed up to $1 per lb of food. (i.e. $40 for a 40lb bag) Many of our foster homes choose to purchase food on their own and use it as their donation to the rescue, but this is optional.
OTHER SUPPLIES: The rescue has a supply of bowls, leashes, collars, and crates. If you need any of these things, contact the person below. (Toys, treats, and extra goodies you choose to get for your foster dog are obviously welcomed by your dog, but are not reimbursable.) Depending on your location please contact the following in order to acquire these items:
Meds and GSRA Tags
It is very important that your foster dog be kept up to date with their flea and heartworm preventative. They also need a rescue ID tag. These items will be available for you to get at the adoption events. If you cannot make the event, they can be mailed to you. If at all possible, please get the meds at the events so that we can save on mailing costs. They can add up quick. Other meds such as worming meds or pain meds are also provided by the rescue. If you need meds mailed to you, contact Vena at firstname.lastname@example.org Make sure to provide in your email: Dog Name, Weight, Name of Meds, Dosage/Duration and your mailing address. Also include "Meds" in the subject line of your email so that Cathie can be sure to get to your email quickly.
If your foster needs to go to the vet to be spayed/neutered or for any other reason, please contact the following. DO NOT SCHEDULE ANY VET APPOINTMENT ON YOUR OWN WITHOUT PRIOR APPROVAL. IF YOU DO, YOU MAY NOT BE ELIGIBLE FOR REIMBURSEMENT. Unless its an emergency...in which case, get that dog to a vet! Make every effort to contact someone first, but make sure the dog is safe.
-Raleigh/Charlotte Area……………..…Andrea email@example.com
-Fayetteville Area………………………Jen firstname.lastname@example.org
-Greensboro Area……………………….Mary email@example.com
When you pick your dog up from the appointment, you will not need to pay anything, but be sure to get a copy of the invoice stating the cost of the services. Keep this the invoice in your foster dog folder and make sure a record of the visit and make sure you submit another medical webform with this additional information. If there are any concerns or questions from the vet, please instruct them to call the GSRA contact (i.e. Andrea, Jen, or Val).
Our adoption fee covers a microchip for the dog, so be sure that your dog has one PRIOR TO adoption. If you are unsure of whether your dog currently has a microchip, please go by a vet to get them to scan your dog. They can do this quite easily and free of charge. We can also scan and implant microchips at adoption events. If your dog needs a microchip and you cannot attend an adoption event, email firstname.lastname@example.org and we will make arrangements to get your dog chipped.
Posting Foster Dogs on the Website - Click here to post Foster
Your foster dog needs to be posted on our website after they have been with you 10-14 days. This allows potential adopters to "meet" your dog. A couple weeks allows your foster dog time to settle into your household so that you can get a good idea of the dog's temperament. After 2 weeks, WE WILL START BUGGING YOU TO GET YOUR DOG ON THE WEBSITE! We have many applicants that are patiently waiting to find their perfect dog...so you NEED to get the dog up as soon as possible. You will find a form on this page where you can submit info, pictures, and bio about your dog. Feel free to submit new descriptions or submit new pictures if your dog's personality changes while they are with you in foster care. You can also update your dog's status here (coming soon, available, on trial, or adopted). Once your dog has been entered on the site, you now have the ability to update any information yourself, or you may continue to submit a form for updates. Your Choice!
It is important that your foster attend our monthly adoptathons and/or events so please make plans in advance to attend. A list of upcoming events can be found on the website. The events give applicants the opportunity to come and meet your dog and it also attracts other folks to put in applications to adopt. Although we don't adopt right out from events, many applicants are able to find their perfect match at events, so MAKE SURE YOUR DOG IS THERE!! An email typically goes out a couple days before the event to take a tally of which dogs will be attending the next upcoming event. Be sure to RSVP.
Dog Sitting Needs
Need someone to look after your foster dog? Please let Jen email@example.com as soon as possible. PLEASE DO NOT WAIT UNTIL A COUPLE DAYS BEFORE YOU NEED A SITTER! If will take some time to set up a dogsitter, so be sure to send in your request about 2-3 weeks prior to when you need a sitter.